Schedule Manager Overview

The Schedule Manager is the main workspace for building and maintaining a station’s broadcast schedule. It combines the audio library, clock templates, the actual play schedule, and the station’s operating-mode schedule on one screen.

All information shown belongs to the station identified at the top of the screen. Confirm the station name, serial number, date, and hour before making changes.

Basic Schedule-Building Workflow

A typical schedule-building process is:

1. 1. Select the date and hour.

   2. Load or create the appropriate clock.

   3. Apply the clock to the hour or day. 

   4. Populate the song-category positions.

   5. Import traffic or an external music log when required.

   6. Add or edit individual events.

   7. Review the Air Schedule operating mode.

   8. Use Auto-Segue if timing adjustments are needed.

   9. Select Save Changes.

   10. Run Schedule Check and correct any reported problems.

The APEX Server remains responsible for executing the saved schedule. Editing or viewing a schedule does not directly interrupt the audio currently playing on air.

Selecting a Date and Hour

Use the date field to open the schedule for a particular day. The day of the week is displayed beside it.

Use the hour list to select the hour you want to view or edit.

• Prev Hour moves back one hour.

• Next Hour moves forward one hour.

• Moving past midnight also changes the selected date as needed.

Changing the displayed date or hour does not itself modify the schedule.

Timeline Views

The View options change the amount of timeline detail displayed:

• Fine provides a closer view for precise event placement.

• Normal is the standard working view.

• Overview displays more of the hour at once.

Copying Schedule Information

The copy and paste buttons make it easier to reuse an existing schedule:

• Copy Hour copies the selected hour.

• Paste Hour places the copied hour into the currently selected date and hour.

• Copy Day copies the selected day.

• Paste Day places the copied schedule into the currently selected date.

Pasting can replace or substantially change the destination schedule. Verify the destination date, hour, and station before proceeding.

Basic Play Schedule Tools

The Play Schedule toolbar includes:

• Auto-Segue — adjusts timing and overlaps to reduce unintended gaps.

• Clear Hour — removes the Play Schedule events from the selected hour.

• Clear Day — removes Play Schedule events from the selected day.

• Populate Hour (Song) — replaces song-category positions with actual music selections for the selected hour.

• Populate Day (Song) — populates song-category positions throughout the selected day.

Clearing or repopulating a schedule can replace existing work. These actions should be used only after confirming the selected date and hour.

Basic Clock Tools

The clock controls include:

• Save Clock — saves the current Clock column as a reusable named clock.

• Load Clock — loads a previously saved clock into the Clock column.

• Assign Clocks — assigns default clocks and Air Schedule modes to station hours.

• Apply Clock (Hour) — applies the displayed clock to the selected hour and replaces the existing hour schedule.

• Apply Clock (Day) — applies assigned clocks across the selected day and replaces the affected schedules.

• Auto-Segue — adjusts event timing to reduce gaps.

• Clear Hour — clears the current clock workspace.

• Clear Day — clears clock information for the selected day where applicable.

Loading a clock into the Clock column is different from applying it to the Play Schedule.

Game Clock Tools

The Save Game Clock and Load Game Clock buttons maintain specialized clocks used for sports or other variable-length programming. Import Game Clock is displayed but may be unavailable depending on the current software version or configuration.

Game-clock operation will be covered separately.

Traffic and Music Imports

• Load Traffic imports and merges a traffic schedule into the appropriate dates and hours.

• Load Music imports and merges an externally generated music schedule.

These operations may affect multiple hours or days. Confirm the imported file’s date and station before loading it.

Schedule Check

Select Schedule Check to examine the next seven days for schedule problems. The resulting report identifies items that may require attention, such as missing audio, incomplete scheduling information, or other schedule errors.

Schedule Check reports problems but does not automatically correct them.

Voice Track

The Voice track button opens the voice-tracking workspace when that feature is available. It allows recorded voice tracks to be placed between scheduled audio events.

Voice tracking will be covered in its own section.